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SharePoint

Building a Successful SharePoint ECM/ERM System in the Real World

If you listen to what is often said about SharePoint in enterprise records management (ERM), you might conclude that it is a mile wide and an inch deep.  In other words, the conventional wisdom seems to be that SharePoint has a broad set of capabilities in theory, but in practice lacks the depth of its competitors such as Documentum, OpenText, and Laserfiche.   But this comparison isn’t really fair, for three reasons:   SharePoint “out of the box” costs a fraction of what these other products do.  SharePoint’s competitors are often an amalgamation or “marketing bundle” of a variety of different products that have been purchased or licensed by the OEM, and often indifferently integrated with each other.  The implementation of “enterprise-class” ECM systems usually includes a consulting engagement, whereas SharePoint is often “thrown in” without the same level of forethought.   In reality, the reasons that ECM projects fail, whether on SharePoint or something else, ...

2023-02-16T16:01:40+00:00
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Why A Quality Intranet Matters

We’ve all been there. You’re working for a company where the office culture is great, you get along with your co-workers and you love your job, but there’s one thing that drives you NUTS. No, it’s not the coffee maker that’s constantly on the fritz – it’s the intranet. From its lackluster search functionality to straight-up counterintuitive design, intranets often aren’t a glimmering example of usability. Often left on their own for years at a time, intranets become crusty and sad, leading to their often groan-inducing response. The reason behind it is understandable – in the midst of all the day-to-day work, it’s hard to focus on enterprise-wide solutions. Not to mention, the task of updating your intranet can seem daunting. You have to start from square one and make all the necessary edits: reorganizing and removing content, updating contacts, and ensuring your security is up to snuff. And we ...

2023-02-16T16:01:44+00:00
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Microsoft Teams and Collaboration Tool Landscape

The Situation: Productivity continues to be on the radar of many companies. A copious amount of time is wasted searching for data, the increased volumes of email and the fact users are asked to collaborate with 2x more teams than they did 5 years ago all lend to lost productivity. This time lost hurts daily productivity. The ingredients that make up our business world are changing faster and faster. Will we find a tool that helps? The Solution: IT leadership is asked to provide a tool that can help facilitate collaboration in an engaging, socially interactive way. From: The Ultimate Guide to Chat-based Tools http://bit.ly/2n3kB9O Evaluation of Existing Tools Microsoft has had a few products within the collaboration space. These and other third-party products have had various levels of success. Features fall into two major categories: Content: Management of content for reference, searching, and sharing. Communication: Connecting and communicating with ...

2023-02-16T16:01:46+00:00
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SharePoint Search Results to CSV

I recently came across the need to provide a report of all documents, list items, pages, etc., from a SharePoint 2010 farm, that contained a certain set of words. Search does this, however, there is no out-of-the-box method to export your search results from your site to a spreadsheet. Sure you could conduct your search and copy and paste what’s on the screen, but there’s the paging cursor to contend with. If your search yields anything above just a couple of pages you’re looking at a lengthy, and very boring, task. PowerShell to the rescue! I’ve found myself uttering that phrase a lot lately. PowerShell saves me a lot of time. Being mostly developer-oriented and focused I often cracked open Visual Studio to knock out console apps left and right to perform a number of specialized tasks using the SharePoint Object Model. However, with my latest engagement being primarily focused ...

2023-02-16T16:02:04+00:00
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Renaming a SharePoint 2010/2013 Server

Have you ever found yourself in the situation where you wished you had named your SharePoint server differently? Renaming that server isn’t exactly straight forward. You can’t simply rename the machine and call it good. SharePoint contains many references to the name of your machine throughout its database, and all of these must be changed as well. Luckily, Microsoft has provided us with a handy PowerShell cmdlet called Rename-SPServer to make most of these changes. There’s more to it than just this command, however, so I’m going to go through all of the steps that I have a lot of success with. In a nutshell, we’re going to first rename the server in SharePoint’s eyes using PowerShell, then actually rename the machine itself, fix a few things neither of those two steps updated for us and run an upgrade command. And we should be doing all of this as the ...

2023-02-16T16:02:04+00:00
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