Microsoft Solution Provider Archives - Page 2 of 3

Protect Against Spoofing

Office 365 Exchange Online is a robust email platform, but it’s still vulnerable to cyber-attacks. One such attack is spoofing. Spoofing is when somebody with malicious intent sends an email to trick you into thinking that the email is coming from someone you know within your organization or someone you receive emails from regularly. For example, I received one last week from someone that appeared to be from Amazon for Business the email was telling me to reset my password to click to verify and asking me to put in my credentials. It looked very similar to an Amazon email. It had the Amazon logo, and the form was professionally done. However, I do not have an Amazon for Business account, so I knew it was a spoofing attempt. Here are a couple of examples of what you might see when someone has sent you a spoofed message: The display ...

Red Level2023-02-16T16:01:26+00:00

Best From SharePoint North America Conference 2019

I have been involved in the technology industry, in the SharePoint community since 2007, just about the same time when SharePoint gained its popularity. This year, I got my first big chance to attend the 2019 SharePoint North America conference in Las Vegas and it was PHENOMENAL. There is a whole variety of things the SharePoint Conference covers, which made choosing what session to attend difficult. Every track really applied to me as I am a developer, a configure-er, an admin, and a user adoption and collaboration specialist. I went through a lot of different sessions at the conference and I would love to share my key take aways from the conference and what stood out for me from the keynotes. https://youtu.be/v9N72pzeMX0 1. SharePoint SharePoint Home Site: Built in the SharePoint modern interface, it mirrors a lot of the same functionality that we saw in previous on-prem versions and ...

Red Level2023-02-16T16:01:27+00:00

Veeam Backup for Microsoft Office 365

Imagine this all-too-common scenario: someone in accounting receives a large invoice by email and pays it. It’s several months before you discover that the invoice originated from a compromised or spoofed email account, that your vendor never received the funds, and that you’re now obligated to provide the FBI with evidence for a criminal investigation. How long would it take you to locate the suspicious communications? Especially if they’d been deleted months before? As business email compromise and spear phishing attacks grow in sophistication, we’re seeing more of these unfortunate scenarios, but we also regularly encounter less dramatic circumstances in which our clients discover an urgent need for backups of emails or files —backups that may be easy or impossible for them to find, depending on the recovery solution they’ve set up beforehand. Whether these incidents are minor glitches or will result in a devastating loss is entirely contingent upon ...

Robert Tessanne2023-02-16T16:01:31+00:00

Reduce Noise Level and Manage Membership in Microsoft Teams

If you have a large family as I do, you know that sometimes the holiday party gets really noisy because there are just a lot of people. Same goes for Microsoft Teams within, especially in a large organization. Fortunately, there are a couple of things you can focus on in Microsoft Teams to effectively manage the membership and reduce the noise level. Let’s begin with reducing the chatty noise. There are two settings that you can add into your large scoped teams: General channels - Change the post permission setting to allow just the owner to post, or, create an alert so posting will notify everyone (which is recommended for large teams). @ Mentions - Configure what type of mentions are allowed or enabled within the team. Mention @ a person: Mention someone by name Mention @ an app: Do an app mention for a channel, then everybody within that ...

Red Level2023-02-16T16:01:32+00:00

Microsoft Teams Naming Convention

Let’s start with a question. What do you call a fake noodle? ........ An IMPASTA How does this dad joke relate to this blog topic? I get into that below. Does this ever happen to you: The proliferation of groups or teams in Microsoft Teams or Office 365 is so vast that you don't know which one you should join? The nature of Teams or Groups aims to foster collaboration within organizations. As an administrator, you want to provide a certain degree of autonomy to your users to foster collaboration across or among themselves. This degree of autonomy leads to a “self-service” scenario where people can just create any kind of groups as they seem fit. As a result, a lot of groups can be created with very similar names. This is a major issue from a user’s perspective if there are a lot of Office 365 Groups or Microsoft ...

Red Level2023-02-16T16:01:32+00:00

Digital Transformation and What it Really Means for Business

It's impossible to pick up a business magazine or read an IT blog without seeing "Digital Transformation" in the headlines. And while it's garnering a lot of ink and pixels, many professionals aren't quite sure what this means for their business. When we need technology answers, we go right to Mike Balatzis. He's Red Level's Microsoft Solutions Manager and besides being a nice guy with a big brain, he talks in plain English so even the non-geeks can understand. We peppered him with a few questions about Digital Transformation and what it really means for business owners and executives. Here's the scoop. What is the Digital Transformation? In simple terms, every business is a Digital Business and the importance of technology as a driver for business value has never been greater. This is especially important when there is an outage or another business impact. Everyone wants the ability to connect ...

Red Level2023-02-16T16:01:32+00:00

Take Advantage of Microsoft Flow Timers

Timers are helpful as a reminder to trigger us to do other actions. For example, if you set a timer when cooking pasta to make sure it’s al dente, you turn off the heat when the timer rings. It’s very much the same when it comes to Microsoft Flow; the timer can be very handy. Microsoft Flow has a whole series of timers that are built into it or things you can use to trigger the next action. In old-school technology, we have used in SharePoint to trigger types of time-based events through “information management policy” or “scheduled workflow.” These are the traditional approaches, and they get the job done. Some examples: Information Management Policy - You set duration, a start period and start date for when you want a certain document to wait for the next action to trigger. Scheduled workflow - Set a specific time to trigger ...

Red Level2023-02-16T16:01:33+00:00

Microsoft Teams Shortcuts

How often do you use shortcut commands such as Ctrl + C or Ctrl + V? Mostly likely a lot, or more than you can count. The truth is learning how to use to shortcut commands help us as users to familiarize with the system and use it. Same goes for Microsoft Teams! If you are struggling to find documents, things, or functions in Teams check our these shortcut commands. You may find they make it easier to embrace Microsoft Teams. Navigation- Alt +1 = Activity Alt + 2 = Chat Alt + 3 = Teams Alt + 4 = Meetings Communication- Ctrl + Shift +D = Decline Call Ctrl + Shift +S = Accept Call Other examples- Alt + E = Go to Search Alt + N = New Chat The command bar is another great tool in Teams that allows you to do some shortcut functions without typing ...

Red Level2023-02-16T16:01:33+00:00

What’s The “Power” in Microsoft’s Power BI (Business Intelligence)?

There's been tons of buzz the last few years' about big data and cloud collaboration. How can you, as a business owner, analyst or data interpreter, determine what data is good or bad for effective analytics and reporting? Let's take it a step further, how can you make usable, actionable data available throughout an organization, enable opportunities for new services, and gain vital insights from fragmented and under-analyzed data? This is the 'Power' in Microsoft's Power BI! Before we dig deeper, what is Microsoft's Power BI? Microsoft Power BI, or “business intelligence,” is an impactful cloud-based tool that transforms a company’s data into rich visuals for its employees to collect and organize so they can focus on what matters to them: getting access to the right information, spotting important trends, and reaching important milestones. One way to look at Power BI is Microsoft Excel on steroids. Once the raw data is loaded ...

Red Level2023-02-16T16:01:37+00:00

The Yammer Hammer

Focus the Yammer’s purpose to communication, by removing file management features. I always keep my keys in the same place, on a hook at home, my backpack at work or my right coat pocket. With my daughter now driving, my car is taken out on a random basis, and my keys are often NOT found where I expect. However, with a few minutes of search, they are usually found. The issue is not the multiple drivers, it’s that there are multiple good places to store the keys at home. The Kitchen counter, the table by the front door, my daughter’s purse and our key rack at the back door. The same is true with Office 365 and file management. There are lots of good places to store files including SharePoint, OneDrive, Teams, Groups and even Yammer. To reduce confusion, the number of options should be limited. So how do we ...

Red Level2023-02-16T16:01:39+00:00

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