rcharnock

Ryan Charnock

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So far Ryan Charnock has created 14 blog entries.

Best From SharePoint North America Conference 2019

I have been involved in the technology industry, in the SharePoint community since 2007, just about the same time when SharePoint gained its popularity. This year, I got my first big chance to attend the 2019 SharePoint North America conference in Las Vegas and it was PHENOMENAL. There is a whole variety of things the SharePoint Conference covers, which made choosing what session to attend difficult. Every track really applied to me as I am a developer, a configure-er, an admin, and a user adoption and collaboration specialist. I went through a lot of different sessions at the conference and I would love to share my key take aways from the conference and what stood out for me from the [...]

Nintex User Group: Simple workflows can use simple approaches

Sometimes technology makes some scenarios worse. At our last Nintex User Group in Detroit, I presented an approach for solving small scale static approval processes (it was met with raving reviews – and lots of questions). The issue: The use of Nintex Flexi-tasks and Approval tasks are the standard tools to notify and gather approval feedback. They are feature-rich, scalable, and easy to use. However, they present a few barriers: Reporting: The SharePoint list item and process data are not in the same data-set. Since approval tasks are stored in a separate list, and their comments, in order to get a consolidated view of both the SharePoint list item and process approval history, you have to combine the one to many data sets [...]

2019-04-01T16:57:05+00:00By |Forms, Nintex, SharePoint, Workflow|

Use Report Builder 2012 to Visualize Your SharePoint Data

Quick and Dirty Reporting for SharePoint 2013 Applications - Part 1 Good restaurants are hard to come by. The combination of tasty food, atmosphere, price, and service is a mix many owners never master. The same is true in using SharePoint as a platform to develop a department sized application. Microsoft Access, Excel and Lotus notes have traditionally played in this “no-code” space. However, SharePoint offers: tables, forms, a workflow engine, but lacks a little in the reporting area. A simple tool I have been using to resolve this shortcoming is Microsoft SQL Server 2012 Report Builder (you can download it for free here). Report Builder is a free graphics interface tool that visualizes data in table or chart formats. [...]

2019-07-02T18:46:40+00:00By |App Development, SharePoint|

Phase out, Check-in and Check-out?

With shared storage of documents, overwriting other author’s work has historically been a concern. Two people would open the same document and made changes to the same content and whom over saves last wins and the other work is lost….. So as good technicians we have historically fought that scenario by requiring Checkout before editing. SharePoint would do this for us as soon as a user edited the file. A lock would be placed on the file until it is closed. Brilliant! I know those were good days.   Question: With SharePoint online and the co-authoring options, is check-out and check-in a required default. I am sure there are still scenarios when you need to check out the file for [...]

Teams button is missing in Outlook… What Do I Do?

The Issue: You do not have the icon to add Teams connectivity to your Outlook appointments (see below). The Solution: 1. Open the Teams Client application Start > Type the word Teams > Press enter 2. Click your profile picture in the upper right corner 3. Click the button: Check for Updates Look close for Messages in Teams Note: Teams will display a few messages to you to let you know when the updates are complete. 4. Close Outlook 5. Reopen Outlook 6. Create a new appointment and the Teams connectivity button will be there. …. </Boom> A full computer reboot may be needed if you have not installed windows updates in a while.

Reduce Noise Level and Manage Membership in Microsoft Teams

If you have a large family as I do, you know that sometimes the holiday party gets really noisy because there are just a lot of people. Same goes for Microsoft Teams within, especially in a large organization. Fortunately, there are a couple of things you can focus on in Microsoft Teams to effectively manage the membership and reduce the noise level. Let’s begin with reducing the chatty noise. There are two settings that you can add into your large scoped teams: General channels - Change the post permission setting to allow just the owner to post, or, create an alert so posting will notify everyone (which is recommended for large teams). @ Mentions - Configure what type of mentions [...]

Microsoft Teams Naming Convention

Let’s start with a question. What do you call a fake noodle? ........ An IMPASTA How does this dad joke relate to this blog topic? I get into that below. Does this ever happen to you: The proliferation of groups or teams in Microsoft Teams or Office 365 is so vast that you don't know which one you should join? The nature of Teams or Groups aims to foster collaboration within organizations. As an administrator, you want to provide a certain degree of autonomy to your users to foster collaboration across or among themselves. This degree of autonomy leads to a “self-service” scenario where people can just create any kind of groups as they seem fit. As a result, a [...]

Coaching Governance Committees

Five months ago I handed off a new Office 365 environment to an inspired governance team. They had a clear direction, set goals, metrics to define success, and a game plan to gather low-hanging fruit. #MyWorkHereIsFinished Yesterday, I attend their monthly governance meeting. Coming into this meeting my curiosity was g centered around what level of success they had, and what I can do to keep them organized for the next sprint. We met in the same room we did five months ago, and I lead with the following question: Where have you had success? Everyone from the 10 person teams chimed in "Yammer"! I said, "tell me about it". They went on with glowing reports about, the reduction of [...]

2019-07-19T16:31:15+00:00By |Governance|

Take Advantage of Microsoft Flow Timers

Timers are helpful as a reminder to trigger us to do other actions. For example, if you set a timer when cooking pasta to make sure it’s al dente, you turn off the heat when the timer rings. It’s very much the same when it comes to Microsoft Flow; the timer can be very handy. Microsoft Flow has a whole series of timers that are built into it or things you can use to trigger the next action.   In old-school technology, we have used in SharePoint to trigger types of time-based events through “information management policy” or “scheduled workflow.” These are the traditional approaches, and they get the job done. Some examples: Information Management Policy - You set duration, [...]

Microsoft Teams Shortcuts

How often do you use shortcut commands such as Ctrl + C or Ctrl + V? Mostly likely a lot, or more than you can count. The truth is learning how to use to shortcut commands help us as users to familiarize with the system and use it. Same goes for Microsoft Teams! If you are struggling to find documents, things, or functions in Teams check our these shortcut commands. You may find they make it easier to embrace Microsoft Teams. Navigation- Alt +1 = Activity Alt + 2 = Chat Alt + 3 = Teams Alt + 4 = Meetings Communication- Ctrl + Shift +D = Decline Call Ctrl + Shift +S = Accept Call Other examples- Alt + [...]